Workplace Smoking Services: A win-win for employer and employee

It’s a fact that one million working days are lost each year in the UK due to tobacco related conditions, as high levels of ill-health result in absenteeism from work and a shortened working life.

Indeed, a report from the National Social Marketing Centre says that supporting staff’s health and wellbeing could potentially “add significantly to the competitive advantage of UK companies”.  That may explain why programmes like our Workplace Stop Smoking Service – which provides one-to-one and group behavioural support tailored to individual businesses – are proving so popular.

As an NHS funded service, the Stop4Life team uses a proven behaviour change approach in workplace settings across the West Midlands to meet smokers on the own turf and tailor the service for ‘people like us’. Crucially, this also brings tangible benefits for employers – creating a win-win situation through:

  • Better health
  • Increased productivity
  • Improved staff morale
  • A pleasant working environment
  • A good corporate image.

On a day-to-day basis, the Stop4Life team provides information sessions and advice direct to employees through manned information stands and short talks, including how local people can access Stop4Life services in their community. Where numbers allow, our community intervention workers support employers by offering a workplace Stop4Life service during work time, communicating serious messages in a fresh, accessible and non-judgemental way.

We also provide brief intervention training for key individuals in the workplace – whether that’s health and safety advisers, union reps, occupational health professionals or the HR team – to help new and existing employees in their quit attempts.

By developing people-centred smoking interventions driven by a genuine insight into staff behaviour, we’re seeing that even small businesses can help boost physical and mental wellbeing, improve staff morale and productivity, and help shape more positive attitudes and cultures within the workplace.

In other words, people feel healthier, feel more positive and work better!

 

Elisabeth Barbosa, Stop4Life Programme Manager – 024 7658 2069 / elisabeth.barbosa@stop4life.co.uk / www.stop4life.co.uk

Why new ‘internet cookie’ law affects ALL website owners

Website owners now have just a few months to comply with a new law which governs how information can be stored on users’ computers. But with recent research from the Direct Marketing Association revealing that only 21% of UK adults understand how ‘internet cookies’ work, what exactly does this mean for businesses and organisations day-to-day?

Basically, the new regulations say that anyone running a website in the UK needs to get consent from visitors to their website in order to store information – such as internet cookies – on people’s computers.  A key change is that users will have to ‘opt in’ to having cookies placed on their machine, rather than ‘opting out’. Online statistical tools like Google Analytics will also have to comply with the new law.

The Information Commissioners Office (ICO) has given site owners a 12 month grace period to get ready for the new law. However, this comes to an end in May 2012 and our digital solutions team has been working with organisations to help clients design and implement these essential changes ahead of the deadline. Here’s a quick rundown of the ICO’s advice:

  • Check what type of cookies you use and how you use them: Create an audit of how your website uses cookies, where it uses them and what type of cookies they are. You then need to ask yourself “is this cookie necessary?” You may still have cookies from past versions of the website or from outdated, unused pages. Tidy the website to remove any unused cookies.
  • Assess how intrusive your use of cookies is: The purpose of the update to the law is to create more protection for users, so consider how the cookie functions on a scale of neutral to intrusive. Most cookies will be fairly neutral, collecting information on page hits or aesthetic preferences. However, you may have more intrusive cookies that monitor what other websites the user is visiting and provide content accordingly. Obviously, the higher on the intrusive scale, the more appropriate the consent needs to be.
  • Decide what solution to obtain consent will be best in your circumstances: Information must be provided for the first time the cookie is set. However, once consent has been gained for this cookie, providing its purpose doesn’t change, you don’t need to gain consent again for that user.

“It’s important to note that changing the terms of use alone to include consent for cookies would not be good enough even if the user had previously consented to the overarching terms. Consent has to be specific and informed.” (ICO)

If all this seems like a daunting task…yes, it is a big challenge for many. However, the ICO recently warned that organisations simply can’t ‘ignore’ the new rules. Remember there’s still time to comply with the new law, but now’s the time to act.

Speak to us now to see how!  Justyn Clark, Head of Digital Media – justyn.clark@icecreates.com / 0845 5193 423 / www.icecreates.com

Download a pdf version of this blog here


Changemakers for a better world

Check out our new ‘Changemakers’ video!

It provides a flavour of the work we’re doing to help organisations, communities and individuals transform themselves, and pave the way to deliver growth, innovation and increased demand…..

Your Essential Guide to a more effective Payroll Service

How can local authorities like yours improve public service delivery, reduce costs and deliver clear, measurable outcomes for citizens? Drawing on a wealth of experience working with payroll services, we’ve collated four key areas which will help you to drive sustainable efficiencies.

To read a pdf version of this blog, click here.


1.    Ensure all data is received in a timely manner:  Much effort is expended and much time wasted in payroll offices with staff chasing late information or delaying processes until information is available.  The common culprits are information for overtime and expenses payments.  A whole industry of processes is put in place to deal with them. Far better to look ‘upstream’ to the root causes and remove the causes of delay.  This means working with customers to understand (rather than accuse or blame!) and make it easier to provide timely information to the payroll team.

2.    Receive the right information needed to process payroll: Spending time with clients/customers to make it as easy as possible for them to provide payroll with timely information also allows you to make it easier for them to provide the right information.  This drastically reduces waste and frustration, both for payroll staff and for customers.

3.    Minimise errors: Making it easier for customers to provide the right information to payroll teams means that there are less corrections and amends needed and the risk of errors creeping in is dramatically reduced. One of our clients achieved a significant increase in ‘clean’ data (from around 20% clean to 80% clean) – this also resulted in less errors.

4.    Remove waste, re-work and frustration from processes: Taking time out to work with front line staff and managers to review how the payroll service really works makes visible all of the wastes of rework, delay, hand-off, checking, waiting, correction, and so on.  This exposes the opportunities to improve the internal work designs. The resulting savings from removal of waste are always substantial.

                                                                                                                                                                                                                                                 And the consequences of doing all this in an open, fair and honest way, with clarity of purpose? Staff & managers know how their work delivers what matters to their customers, they work better together and the workplace culture shifts from one of ‘fire-fighting’ and blame to one of supported learning and improvement.  In other words, it adds up to a better place to work.

 

If you’d like to know more about some of the specific projects we’ve been involved in, and hear more about these best practice approaches, get in touch with: Jaime Beckett (jaime.beckett@icecreates.com / 07764 635472) or Rachel Stamp (rachel.stamp@icecreates.com / 07979 906065.

Engaging Stakeholders for Effective Cancer Interventions

With recent statistics from Macmillan Cancer showing survival times for some cancers are still counted in weeks rather than years, there’s no doubt tackling the prevalence of cancer in our communities is still a major concern.

Having worked with numerous NHS Trusts using a ‘push and pull’ strategy to get both internal and external partners engaged in cancer interventions which really resonate with target groups, here are our five keys steps to driving positive behaviour change in this challenging area….

Download a pdf version of this blog here

  1. Push’ bespoke interventions – Work with stakeholders to develop insight-led interventions which meet local communities at a time and place that suits them. This will enable you to engage people at their greatest point of need and ‘push’ them to make appointments sooner, thus enabling earlier diagnoses and getting higher footfall into secondary care services.
  1. Pull’ stakeholders into the process – Getting sustainable buy-in from all partners is essential to driving people to see their GP and signposting them to secondary care. It’s all too easy to lose focus on stakeholder communications, but if they don’t sign up to your objectives, hitting your KPIs will be an uphill battle. To keep up the momentum, keep them involved at every stage.
  1. Make health professionals integral to the intervention – As well as their clinical expertise, health professionals are essential community ‘connectors’. For example, pharmacists have a vital role in the engagement – talking to people about the signs and symptoms of cancer and referring patients to their GP.
  1.  Use demographic profiling – By harnessing demographic profiling in partnership with your stakeholders, you’ll focus on the areas of highest prevalence and develop key interventions in cancer ‘hotspots’. For instance, our targeted work on lung cancer in the South West has seen us working in key deprived communities with high smoking and drinking levels.
  1. Put evaluation at the heart of the process – Think carefully about how you need to evaluate your work and be prepared to adapt your approach, in conjunction with stakeholders, to achieve the outcomes you need. The ‘push’ aspect might include the number of people engaged and signposted into services, while the ‘pull’ element may be around the number of people attending GP appointments, referred into x-rays and the outcome of this.

If you’d like to know more about replicating this proven approach and making it work for you, contact  our Director of Social Change, Aaron Garside on 0845 5193 423 or aaron.garside@icecreates.com

Your top five tips: Making the most of social media

  • 80% of people online can be reached through social media.
  • Every 1 in 4.5 minutes online are spent on a social site in the UK.

We’re seeing a steady increase in interest from our clients too.  But while many people want to ‘do something with social media’, they often aren’t aware of how it fits in with their existing communications – or don’t realise its full potential for gathering insight and driving forward changes in perceptions, attitudes and behaviours.

So here are our top five tips to making  social media channels work for you:

1. Use the channels your audiences use – Where are your audiences talking to each other and other organisations like you?  Maybe they use social networking sites, microblogging, video, wikis? However your communities communicate online, you need to be there too. Consider how they behave and how you want their relationships with you to change.

2. Listen to conversations on social media – Not only can you gather valuable audience insight, but you’ll get a feel for the tone and type of conversation that’s happening, so you know the etiquette when you do decide to join in. Start small and continue to experiment, test and review.

3. How does your audience use online information? Is it at a computer or through a smartphone?  This opens up lots of possibilities to create exciting apps that engage your audience in new and innovative ways.  For example, we’ve created a ‘blockbuster’ mobile phone game to engage young people on health issues, automated SMS and geo-apps that log where and how far people have walked as part of health initiatives. We’re also creating websites which spread behaviour change messages virally through social networking sites.

4. Consider social media as an evolution of what you’re already doing and provide valuable content - Examine how you can practically include social media in your communications mix and day to day activities.  We’re currently working with numerous NHS Trusts to integrate social media with PR and behaviour change messaging to drive really cost-effective interventions.

5. Use social media monitoring tools – Social media isn’t just about new technology which facilitates relationships, it’s an essential tool to shape services and savings across your organisation. By tapping into bespoke monitoring tools, you can tap into a wide array of metrics to help determine campaign effectiveness, message saturation and channel performance.

Download a pdf version of this blog here

To find out more about the power and potential of social media, why not get in touch:  Richard Forshaw, richard.forshaw@icecreates.com / 07540 412304.

Keeping it real – authenticity in action

A man much wiser than I once wrote “this above all: to thine own self be true”.

Working with organisations right across the spectrum in co-creating ways to identify, connect with and engage, and ultimately move audiences with communications and experiences – it’s increasingly clear that what clients and end-users alike value above all else is truth. Truth about a brand’s values, truth about a user experience, truth about the world we live and operate in.

Increasingly in the world of marketing and communications, this truth is being referred to as authenticity. Primarily a term coined in this context by Gilmore and Pine in their business blockbuster Authenticity: What Customers Want”, this refers to embracing the range of truths about an organisation’s people, expertise, brand, offers, and above all values, that really make them what and who they are.

The theory goes that through embracing authenticity, organisations, brands, and movements will inspire people as a result of projecting the reality of who they are, rather than whom they’d like to be perceived as. This, so the theory (and increasingly the reality to be fair) goes, will result in loyal customers and ever increasing growth.

It’s what I – and many others of my age who grew up listening to music in the 1990s – would refer to as “keeping it real” (a term never more brilliantly challenged, embraced and illustrated than here.)

At ICE, we feel very fortunate to be working and partnering with organisations that share our values of innovation, empowerment, and change. It feels great to be able to be true to ourselves and incredibly heartening to work with others increasingly doing the same.

But “the truth” can be more complicated than you first might think. It is, as many philosophers will attest, an inherently subjective concept. Each individual has his or her own truth, each organisation their own, and each brand its own. The key is to encapsulate and articulate it in such a way that makes it real and meaningful to those with whom they have a relationship: namely friends and loved ones, clients, and ultimately customers.

But in complicated times, and with many conflicting priorities, it can be challenging for organisations to look within themselves as a whole, and towards themselves from outside – to really drill down to the values and drivers that make them get out of bed in the morning, excite them in their work, deliver great value to partners and customers, and set them apart from the noise in their particular marketplaces.

This is where we at ICE are making massive strides in helping our clients to articulate what makes them who they are. Through co-creating visions and solutions with teams and customers, we’re increasingly challenging old thinking and perceived conventional wisdom to create communications and solutions that really encapsulate values and engage with customers and end-users (i.e. people!).

From simple brand identity, to web development to the creation of full end-to-end marketing and communications strategies, we know that communications work best when they originate from a trusted source. The best way to be trusted is to be truthful, or where that’s too difficult a concept to grasp, at least to be “real”.

Call it authenticity, call it truth, call it keeping it real – the crux of the matter is, if you don’t know yourself, neither will the people you’re looking to engage with.

We don’t tell tall tales or make up stories about our clients. We empower them to speak their own truth, as people, to other people through innovation, passion, and vision.

That’s what gets us out of bed in the morning. That’s our truth.

Ben Capper – Principal Marketing Practitioner

ben.capper@icecreates.com

@bencapper

Exploring workplace behaviours

According to a survey highlighted recently in HR magazine, 73% of workers who use a time clock in India admitted to being less than truthful on occasions about the amount of time they’d booked. There are many conclusions which could be drawn from this information but the article points to just one.

I quote: “Organisations with employees around the world need to take a hard look at their time keeping technologies and policies and make sure that they are using the latest technology, configuring their solutions appropriately, and setting correct policies to minimise this kind of fraud.

This appears to suggest that technology and strict policy is the answer.  I bet it isn’t.

If we pick through the comments quoted there appears to be an underlying assumption that people basically cannot be trusted, dislike work, prefer to be directed and will always try to avoid responsibility.

This is thoughtfully analysed by sociologist Douglas McGregor, who suggests that there are two fundamentally different approaches to managing people.  One approach is an untrusting authoritarian style (it generally gets poor results).

An alternative approach is for a manager to take a participative approach and believe in their people, believe that they will apply self-control and direction, accept responsibility and use their imagination to do good work.  The managers’ role in this instance becomes one of providing clarity of purpose, helping, guiding and removing obstacles from his or her most valuable asset, the people.  There is something here about the phrase ‘self fulfilling prophesy’ that also springs to mind.

So, what do you think? Will technology and policy make people work harder and remove fraud from the workplace?

Jaime Beckett, Principal Organisational Change Practitioner – jaime.beckett@icecreates.com

Your Essential Guide: Creating Smoke free futures

Every year, over 100,000 smokers in the UK die from smoking related causes. And of the 10 million adults who smoke, half of all regular cigarette smokers will eventually be killed by their addiction. So how can we achieve a world free from smoke-related harm?

Download a pdf version of this blog here

 
Current NICE guidelines highlight the delivery of brief interventions as a high impact change which encourages more people to smoke less. Typically taking 5-10 minutes, brief interventions offer opportunistic advice, discussion or encouragement. They may include one or more of the following:

  • Simple opportunistic advice to stop
  • An assessment of the patient’s commitment to quit
  • An offer of pharmacotherapy and/or behavioural support
  • Provision of self-help material and referral to more intensive support such as the NHS Stop Smoking Services.

So for anyone looking to reshape social norms and support sustainable behaviour change around smoking cessation, we’ve developed a proven framework to help you deliver effective interventions in your communities. It’s an approach we’re already using very successfully in communities in the West Midlands:

1.  Stop smoking advisors use outreach and community engagement approaches to target groups on their own terms and ‘on their turf’ – in non-traditional settings ranging from leisure centres to tanning salons and workplaces. This is underpinned by strong local relationships with statutory, voluntary and community organisations.

2.  Appreciative inquiry and motivational interviewing techniques examine behavioural patterns around smoking to maximise the impact of the brief interventions, focusing on a benefit-led journey, to reduce the possibility of people not      following up.

3.  Staff are trained in effectiveness with an underlying philosophy of coaching, together with a range of practical skills required to be able to undertake coaching with individuals. Smoking cessation professionals combine the use of cognitive and behavioural techniques to help clients to modify their performance interfering thinking (PITs) into performance enhancing thinking (PETs) – changing their self-defeating behaviour, thinking, attitudes and beliefs. 

4.  Client relationship management is key, using electronic tools to both capture all necessary data and help to manage clients through their journey. SMS text messages are sent automatically to remind people of their appointments and to motivate people to stay smoke free.

 

If you’d like to know more about our proven framework for change and how it could work for you, contact  our Director of Health & Lifestyle Services, Simon Dudman on 07740 252144 or simon.dudman@icecreates.com

Your Essential Guide: Tackling Alcohol Abuse in our Communities

Alcohol Awareness Week (14-20 November 2011) is turning the spotlight on the growing issue of alcohol misuse in our communities. According to Alcohol Concern:

  • Every minute alcohol-related problems cost the UK economy around £48,000
  • Every hour more than 100 people go into hospital in England and Wales with an alcohol-related condition
  • Every day more than 40 people die as a result of alcohol in England and Wales.

So how can we achieve a world free from alcohol harm? The Department of Health has highlighted the delivery of brief interventions as a ‘high impact change’ which encourages more people to drink less. So for anyone looking to reshape social norms and support sustainable behaviour change, we’ve developed a proven framework to help you deliver effective alcohol interventions in your communities:

  1. Community intervention workers meet target groups on their own terms and ‘on their turf’ – in locations ranging from GP surgeries and hostels to local gyms, care homes, leisure centres and pubs/clubs. This is underpinned by strong local relationships with statutory, voluntary and community organisations.
  1. A 10 point audit tool is used to assess current alcohol consumption behaviour and people’s readiness to change. If someone is within safe drinking limits, intervention workers can talk to them about maintaining that behaviour and give them bespoke information to take away. If they aren’t within safe drinking limits, they have a validated brief intervention’.
  1. Validated brief interventions are given to individuals in ‘hazardous’ or ‘harmful’ categories. These non-judgemental sessions provide information and advice, raise awareness of the issues and help people make long-term changes to their drinking habits.
  1. Appreciative inquiry and motivational interviewing techniques examine behavioural patterns around alcohol to maximise the impact of the brief interventions and reduce the possibility of people not following up.
  1. Electronic handheld audit tools are used to better understand how people’s attitudes, understanding and behaviours towards alcohol have changed following the screening. They also support sustained support through motivational messages, helping individuals self-manage through tools such as drinks diaries and habit-breaking plans, and signposting to the wider support services that are best suited to them.

Download a pdf version of this blog here

 

If you’d like to know more about our proven framework for change and how it could work for you, contact  our Director of Health & Lifestyle Services, Simon Dudman on 07740 252144 or simon.dudman@icecreates.com

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